Pasco County FL Clerk of Court: Records & Services
The Pasco County Clerk & Comptroller handles court records, official records, court payments, record requests, certified copies, e-certified documents, jury support, and many courthouse services. The fastest path depends on what you need: a court case, an Official Records document, a certified copy, or a public record that is not searchable online.
Independent guide reviewed September 2026. Verify fees, courthouse hours, copy instructions, confidentiality rules and case status directly with the Pasco County Clerk & Comptroller before relying on a record.
Which Pasco Clerk Service Do You Actually Need?
Many visitors type “clerk of the court pasco” because they need one specific task completed: find a case, pay a traffic ticket, get a certified copy, view a recorded document, request an older file, or remove sensitive information from public view. The Clerk’s website has separate tools for these jobs.
Use this for civil, criminal, family, probate, traffic, landlord/tenant, small claims, mental health, guardianship and similar court cases.
Open Search Court Records →Use this for deeds, mortgages, liens, plats, book/page searches, instrument numbers and many recorded final judgments.
Open Official Records Search →Use copy, certification or E-Certify options when you need an official record for filing, closing, court, agency or personal documentation.
Review E-Certify →Court operations are handled at judicial centers, while Official Records and some non-court functions may be handled at government centers.
Check locations and directions →How to Search Pasco County Court Records Online
The Clerk provides public access to court records through its Online Court Records Search tool. Access can vary by user role and by Florida court-record rules, so a public user may not see every document that exists in a case.
- Open the official Court Records Search page. Start at Pasco Clerk Search Court Records so you see the Clerk’s current disclaimers and access rules.
- Read the disclaimer before entering search information. The Clerk states that public electronic access is controlled by the user’s role and applicable statutes, rules and Florida Supreme Court administrative policy.
- Search by case number when available. A case number is usually cleaner than a name search because it avoids same-name matches.
- If searching by name, compare more than the name. Confirm division, case type, filing date, party role, case status, judge, charge or claim, and the latest docket activity.
- Use topic-specific tools when they fit. The Clerk lists tools such as Case Section/Division Lookup, Mental-Health Case Search, Orders Sealing Noncriminal Court Records, Wills on Deposit Search by Name and E-Certify court documents.
- Do not assume every document image is public online. Some records may be confidential, sealed, restricted, physical-only, or available only to authorized users.
- Use Court Records staff for records that are not clear online. East Pasco Court Records are listed at 38319 McDonald Street, Dade City, with phone (352) 521-4489. West Pasco Court Records are listed at 8902 Government Drive, New Port Richey, with phone (727) 847-8962.
Pasco County Official Records Search: Deeds, Mortgages, Liens, Plats & Judgments
Pasco County Official Records are searchable by name within document type and date ranges. Book and page numbers and instrument numbers can take you directly to a document. This system is especially important for property-related documents, but it may also contain many recorded court documents, including final judgments.
Current Official Records
The Clerk states that Official Records indexes are available from 1975 through the current date. Public online images are available from 1990 to the present, except for documents related to probate or family law cases, military discharges, and death certificates.
Search Official RecordsArchived Records
For older material, the Clerk links to historical records, including deeds and Official Records dated 1876 through 1974.
Open the Official Records page- Use instrument number or book/page first if you already have it from a deed, closing packet, title search, judgment, mortgage, or prior copy.
- Use name search carefully for grantor/grantee, company name, party name, or recorded-document name variations.
- Limit by date range and document type when the name is common or the property has changed owners several times.
- Compare the document image to the index. The index helps find the document, but the actual recorded image carries the wording.
- Use E-Certify or an official copy order when a recorded document must be certified.
Pasco Clerk Court Record Fees & Copy Costs
Fees can change by law, so check the live Clerk page before mailing payment, purchasing a copy, or visiting an office. These are the Court Records fees listed by the Clerk at the time this guide was prepared.
| Service | Listed cost | Practical note |
|---|---|---|
| Copies of court documents | $1 per page | Useful for ordinary paper or electronic copies when certification is not required. |
| Certification of copies | $2 per document | Certification is separate from the page-copy fee. |
| Assisted records searches | $2 per name per year | Prepare names and years before asking staff to search. |
| Computer records searches | Free | Best first route if the searchable record is available online or on public-access computers. |
| Physical viewing of court records | Free | Viewing is different from purchasing copies or certified documents. |
| Credit/debit card transaction fee | 3.5% charged by MyFloridaCounty | Applies to debit/credit transactions listed by the Clerk. |
Certified Copies, E-Certify & Older Document Requests
A search result or printed image is not always enough. Banks, title companies, agencies, courts, schools, employers, and other recipients may require a certified copy or an electronically certified document.
For reading or reference
A plain copy may be enough for personal review, informal reference, or preparing questions for the Clerk.
For official use
Use certification when the receiving party needs Clerk authentication, not just a printed page.
Electronic certified document
The Clerk offers electronic certified Court and Official Record documents with authentication options.
Before ordering copies, prepare this information
This is the fastest identifier for court or Official Records documents.
Party names, business names, decedent name, defendant name, grantor/grantee, or document title.
Examples: judgment, order, satisfaction, deed, mortgage, lis pendens, will deposit, letters, or dismissal.
Approximate year helps staff narrow searches and avoid wrong-name matches.
Know whether you need plain copies, certified copies, e-certified records, or physical file viewing.
Order E-Certify Court Documents
Use the Clerk’s E-Certify route when the document is available for electronic certification. Court and Official Record options may differ, so choose the correct path.
Open E-Certify informationOfficial Records Document Order Form
For recorded documents, the Clerk links an Official Records Document Order Form. Older documents not available online may also be ordered through the form.
Open Official Records order formPasco County Court Services: Civil, Criminal, Traffic, Family, Probate & More
The Clerk’s Court Services Division processes paperwork for Circuit Court and County Court case types. Knowing the division helps you choose the right search, payment, copy, or courthouse route.
| Court area | Common records or services | Best next step |
|---|---|---|
| Circuit Court | Adoptions, child custody and support, divorce, felony, guardianship, juvenile, mental health, probate of wills, and other circuit-civil matters. | Use court records search, then verify division and confidentiality limits before requesting copies. |
| County Court | County civil, landlord/tenant, misdemeanor, small claims, traffic infractions and criminal traffic cases. | Search by case number, citation number or party name where available; confirm fines and hearing dates directly. |
| Payments | Court costs, fines, child support, public defender fees and restitution when ordered by the Court. | Use official payment options or contact Court Services before assuming an online balance is final. |
| Jury services | Jury reporting, jury-management support and court reporting locations. | Follow the instructions on your jury summons and official Clerk jury pages. |
| Evidence and files | Court-file viewing, evidence intake and records-retention matters. | Call the correct records facility before visiting for a physical file. |
Pasco Clerk Locations: Dade City & New Port Richey
Pasco County services are split between court operations, archived/court records, and non-court operations. Check the official locations page before traveling because the right address depends on your task.
Robert D. Sumner Judicial Center
38053 Live Oak AvenueDade City, FL 33523-3805
Court operations include hearings, jury duty, court-cost and fine payments, restitution payments, traffic tickets and trials.
West Pasco Judicial Center
7530 Little RoadNew Port Richey, FL 34654-5598
Use this location for many West Pasco court-operation matters. Confirm your case or summons location before appearing.
East Pasco Records Retention Facility
38319 McDonald StreetDade City, FL 33525
Court-file viewing and Clerk records-storage matters may be handled here.
Jack Albert Records Retention Facility
8902 Government DriveNew Port Richey, FL 34654
Use this for West Pasco court-file viewing and record-storage matters when directed by the Clerk.
No Record Found? Use This Pasco County Recovery Path
A no-result screen does not always mean no record exists. It may mean you searched the wrong database, used the wrong name format, chose the wrong record type, hit a confidentiality limit, or need an older physical record route.
| Problem | Likely reason | What to try next |
|---|---|---|
| Court case not found | Wrong name spelling, wrong division, missing case number, or restricted access. | Try case number first, then party name variations; confirm whether the matter is civil, criminal, traffic, family, probate, mental health or juvenile. |
| Deed or mortgage not found in court search | It belongs in Official Records, not court records. | Search Official Records by name, document type, date range, book/page or instrument number. |
| Official Records image unavailable | Older date range, exempt record type, or document not viewable online. | Use the historical records route, Official Records order form, or contact Official Records staff. |
| Case exists but document image is hidden | The document may be confidential, sealed, restricted, or unavailable to public users online. | Use the Clerk’s authorized request process rather than trying to bypass access limits. |
| Old file is not searchable online | The file may be physical, archived, retained separately, or outside online availability. | Contact the East Pasco or Jack Albert Records Retention Facility with the case number, names and approximate year. |
| Balance or payment looks confusing | Costs, fines, restitution and court-directed payments may change by order or case activity. | Confirm directly with Court Services before paying or assuming the balance is final. |
Protecting Personal or Confidential Information in Pasco Records
Public access and privacy rules overlap. The Clerk separates protection processes for court records, Official Records and other public records. If a document contains information that may be confidential, sensitive or protected, use the Clerk’s protection guidance rather than ignoring it.
Use this route when sensitive information is stored in a court record. Florida court rules may require specific motions, notices or forms.
Review court-record protectionUse this for recorded documents, including certain protected-information requests connected to Official Records.
Review official-record protectionIf the record is not in an online database, use the Public Records Liaison route.
Open public-records request pageHow to Request Non-Searchable Pasco Public Records
Many public records are searchable online, including court records, deeds, judgments, liens, mortgages, orders, plats and related documents. If the record is not in a searchable database, the Clerk lists a Public Records Liaison process.
Contact routes listed by the Clerk
Email: publicrecordsrequest@pascoclerk.com
Telephone: (352) 523-2411 or (727) 847-2411; ask for the Public Records Liaison.
Mail: Public Records Liaison, P.O. Box 338, New Port Richey, FL 34654-0338.
- Search online first if the record type is listed in the Clerk’s searchable databases.
- Write a focused request with names, date range, record type, case number, instrument number, location and department if known.
- Ask for the preferred delivery format if you need electronic copies, paper copies, certified copies or inspection only.
- Do not include unnecessary sensitive information in an email or public-records request.
- Wait for cost or availability instructions if staff need to search, copy, certify or prepare records.
Pasco Clerk Record Terms in Plain English
Official Pasco County Clerk Sources Used
These source links are included because they help complete real user tasks, not because they are generic navigation links.
Pasco County Clerk of Court Records & Services FAQs
1. Where do I search Pasco County court records online?
Use the Pasco County Clerk & Comptroller Search Court Records page. After reading the disclaimer, open the Online Court Records Search tool and search by case number when possible. If you only have a name, compare division, case type, filing date, party role and docket activity before relying on a result.
2. What is the difference between Pasco court records and Official Records?
Court records involve cases such as civil, criminal, traffic, family, probate, small claims, landlord/tenant, guardianship and juvenile matters. Official Records are recorded documents such as deeds, mortgages, liens, plats and many recorded court documents, including some final judgments.
3. How much does the Pasco Clerk charge for court record copies?
The Clerk’s Court Records fee page lists copies of court documents at $1 per page and certification at $2 per document. Assisted records searches are listed at $2 per name per year, while computer records searches and physical viewing of court records are listed as free.
4. Can I get certified Pasco County court or official record documents online?
The Pasco County Clerk offers E-Certify for electronic certified Court and Official Record documents. Availability depends on the document and record type. If the document is not available online, the Clerk may direct you to visit an office or use the correct copy-request route.
5. How far back do Pasco County Official Records go online?
The Clerk states that Official Records indexes are available from 1975 through the current date. Public online images are available from 1990 to the present, except for certain exempt or restricted document types. Historical records may include deeds and Official Records dated 1876 through 1974.
6. What if a Pasco County court case does not appear in the online search?
Try the case number first, then name variations and the correct division. If the record is older, restricted, confidential, sealed, physical-only, or not available to public users online, contact Court Records or the appropriate records facility with the case number, names and approximate year.
7. Which Pasco Clerk office should I visit for court operations?
East Pasco court operations are listed at the Robert D. Sumner Judicial Center, 38053 Live Oak Avenue, Dade City. West Pasco court operations are listed at the West Pasco Judicial Center, 7530 Little Road, New Port Richey. Always verify the location for your case or summons before traveling.
8. How do I request Pasco public records that are not searchable online?
If the record is not included in the Clerk’s searchable databases, contact the Public Records Liaison by email at publicrecordsrequest@pascoclerk.com, by telephone at (352) 523-2411 or (727) 847-2411, or by mail to Public Records Liaison, P.O. Box 338, New Port Richey, FL 34654-0338.
9. Can sensitive information be removed or protected from Pasco Clerk records?
The Clerk provides separate guidance for protecting court records, Official Records and other public records. The correct process depends on where the information appears and which Florida law, rule, exemption or court procedure applies.
10. Does the Pasco Clerk provide legal advice?
No. The Clerk can provide access to records, forms, filing services, payment routes and procedural resources, but the Clerk cannot act as your lawyer. For forms and self-help resources, use the Clerk’s Legal Resource Center or seek advice from a qualified attorney.