Collier County FL Clerk of Court: Records & Services
Looking for a Collier County court case, a criminal disposition, a divorce or probate record, a recorded deed, or a certified copy? The Collier County Clerk of the Circuit Court & Comptroller maintains the records, but its different online systems serve different purposes.
This guide shows where to search, which fields to use, how to read the results, what to do if a document is not online, how much ordinary copies cost, and which services are available at the Naples courthouse and selected satellite offices.
Independent public-information guide, researched October 2026. This site is not a government office and does not issue court documents or accept Clerk payments.
Collier County Court Records vs. Official Records
ShowCase Judicial Records
Use the court case search for civil lawsuits, felony and misdemeanor cases, divorce and family cases, probate proceedings, qualifying traffic cases, dockets, case dates and certain fees owed.
Official court-search informationRecorded Documents
Use the recording system for deeds, mortgages, liens, satisfactions, recorded judgments, declarations of condominium, notices of commencement, plats and other recorded instruments.
Official Records inquiryThe Clerk also maintains Board of County Commissioners meeting minutes, Value Adjustment Board records and certain county-government administrative information.
Use the corresponding Clerk service for foreclosure final judgments, tax deed lists and public-sale rules rather than treating a recording index as an auction notice.
Open the Clerk’s Records Search directory to choose Court Records, Official Records, BMR Records, Foreclosures, Tax Deeds or Value Adjustment Board information.
How to Search Collier County Court Cases by Name, Number or Citation
The Clerk’s public ShowCase system provides online court case information without a viewing fee. It supports several search options and allows users to narrow results when they know the case type, approximate filing period or another identifier.
- Open the official court portal. Visit Collier Clerk ShowCase, or follow the case-search link on the Clerk’s website.
- Choose Case Search. Open the search dialog from the main page.
- Select the most useful field. Search by Case Number, Last Name or Business Name, First Name, Citation Number, and supported filing-date or court-type criteria.
- Use Exact, SoundEx or Starts With when helpful. These available search modes help handle spelling variations and broad results.
- Enter accurate information. If you know the full case number, it is generally more precise than a name-only search.
- Submit the search. Review the results and narrow the search when too many unrelated cases appear.
- Open the matching case. Compare the case number, parties, court type, division, filing date and status.
- Read the docket or case events. Identify motions, hearings, orders, judgments, dispositions and relevant document images.
- Save the correct case number. This is useful for Clerk contact, payments, certified copies and subsequent searches.
ShowCase fields and search tips
| Search option | What to enter | When useful |
|---|---|---|
| Case Number | Full number appearing on the court filing or notice. | Most precise when known. |
| Last Name / Business Name | Party surname or legal business name. | When the case number is unknown. |
| First Name | Person’s given name. | Narrowing a common surname. |
| Citation Number | Citation identifier from the official ticket. | Traffic-related searches. |
| From / To Date | Known or approximate filing period. | Reducing numerous name matches. |
| Court Type | Relevant civil, criminal, probate, traffic or other category. | Filtering cases from unrelated divisions. |
| Search Type | Exact, SoundEx or Starts With. | Handling spelling variations. |
%) can be used as a wildcard for partial names. For example, entering a portion of a business name between percent signs can help locate variations of the registered name.
See the official ShowCase user guide (PDF) for the search fields and examples.
What Collier County Court Records Can You Search?
Cases involving disputes, claims, motions, orders and judgments assigned to the relevant court division.
Available charges, criminal dockets, hearing events, sentencing, dismissal and case outcomes.
Eligible petitions, dissolution cases, family-court orders and case history, subject to privacy restrictions.
Available estate filings, fiduciary appointments, orders and related probate proceedings.
Eligible case status, citation numbers, court dates and outstanding financial obligations.
Access may be limited under Florida law and court electronic-record rules.
The Clerk’s official Court Divisions directory provides separate information for civil cases, criminal cases, family law, probate, guardianship, juvenile, mental health, traffic, jury service and e-filing.
How to Read Collier County Dockets, Documents and Court Case Status
The Clerk’s online case search can provide case status, court dates and fees owed. These details help you identify what happened, but a docket description is not a substitute for reading the actual order or judgment.
If a recent court event is missing
- Confirm that the case number and division are correct.
- Refresh the search and check any later docket entries.
- Review the Clerk’s disclaimer concerning online case-data accuracy.
- Contact the appropriate department at 239-252-2646 when you need official confirmation.
- For a hearing or filing deadline, follow the official court notice rather than treating an incomplete search as cancellation.
How to Search Collier County Official Records, Deeds and Mortgages
Collier County’s separate Official/Land Records system contains recorded instruments, including deeds, mortgages, liens, plats, satisfactions, recorded judgments, marriage-related recordings and other instruments permitted by Florida law.
Search recorded documents by name or recording reference
- Open the official Official/Land Records inquiry system.
- Select Document Search.
- Enter the last/first name, business name, instrument number or book and page.
- Choose a document type when appropriate, such as Deed, Mortgage, Lien, Satisfaction, Judgment or Notice of Commencement.
- Use the Start Date and End Date filters if you know an approximate recording period.
- Submit the search and compare the parties, dates and instrument details.
- Open a viewable recorded image and verify the actual document information.
- Request certified copies through the Clerk if formal authentication is required.
Understanding Collier’s recorded-document date coverage
| Period / system | What the Clerk indicates | What to do |
|---|---|---|
| 1923 onward | The Clerk’s FY2026 budget states its historical Official Records collection has been made accessible online back to Collier County’s founding in 1923. | Use the current Official Records tools and request assistance for an image or index you cannot locate. |
| After April 1, 1981 | The legacy COR Public Access user guide describes searchable records from this period, with limitations on some fields. | Search by name, instrument or book/page as appropriate. |
| After September 1, 2003 | The older system’s guide identifies expanded legal-description and search options for records imaged from this date. | Try Legal Search or additional property information where supported. |
Modern recording-search features
The Clerk’s upgraded Official Records platform supports useful features such as multi-party searches, filtering and sorting, exports of result lists, available parcel-ID cross-references and text searching in selected documents.
For additional instructions, visit the official Recording Resources page.
How to Find Older Collier County Court or Recorded Records
An older document might be indexed differently, have no remotely accessible image, or require a historical search. Court cases and recorded instruments also follow different preservation and access rules.
- Identify whether you need a court file or a recorded instrument.
- For court matters, search ShowCase by case number, party and approximate filing dates.
- For recorded instruments, retry the Official Records name or book/page index.
- Save any index reference or recording number that appears.
- Open the relevant Clerk’s records request page.
- Provide the names, date range, case or instrument number and exact document required.
- Ask whether the Clerk can retrieve an older file or prepare a paper or electronic copy.
- Confirm any staff-search fee, certification and delivery charge before paying.
How to Request Collier County Court Records and Certified Copies
If your document is unavailable online, or if a recipient requires a certified copy, the Clerk provides a dedicated document-request process and an online court eCertify service.
Information to prepare before requesting records
Request an unavailable court filing
- Search the case through the official ShowCase portal.
- Record the case number and docket document name.
- Open Request a Document Filed in a Case.
- Choose the appropriate contact method for Criminal/Traffic or Civil/Probate/Family records.
- Include the precise document information and whether certification is required.
- Wait for the Clerk’s response on availability, pricing and delivery.
- Complete the request using the official payment instructions.
How to use Collier County eCertify
The Clerk offers electronically certified copies through its ShowCase-based eCertify service. Eligibility depends on the case type and whether the document is available.
- Open the official E-Certify page.
- Choose the court’s eCertify entry link.
- Log in if your record category requires a registered ShowCase account.
- Select Case Search and locate the correct case.
- Browse eligible documents and add the correct image to the cart.
- Review the cart and complete checkout.
- Retrieve the receipt and certified electronic copies using the email address provided during payment.
- Keep the original electronic file intact for verification and submission.
Collier County Clerk Records, Copy and Recording Fees
Court copies, recording fees, taxes and electronic transaction charges are different expenses. The table below separates common published charges.
| Service | Published charge | What to know |
|---|---|---|
| Public online court-case viewing | Free | The Clerk says there is no viewing fee for online court cases. |
| Standard court document copy | $1 per page | Regular copy charge on the Clerk’s document-request page. |
| Certification | $2 per document | Additional to copy charges. |
| Recorded instrument copy, standard size | $1 per page | Letter/legal size or smaller. |
| Oversized instrument copy | $5 per page | Larger than 8.5 × 14 inches. |
| Recorded-document staff search | $2 per name/instrument/year | Assisted research service. |
| Record an instrument | $10 first page; $8.50 additional page | Separate taxes and charges can apply. |
| Record a large plat | $30 first page; $15 additional page | For qualifying oversized plats. |
| Deed documentary stamp tax | $0.70 per $100 or fraction | Based on taxable consideration and applicable Florida rules. |
| Mortgage documentary stamp tax | $0.35 per $100 or fraction | Additional intangible tax may be due. |
| Mortgage nonrecurring intangible tax | $2 per $1,000 | On applicable indebtedness. |
Confirm the official Recording Fees schedule.
Collier County Clerk Services Beyond Records Search
Use ShowCase and the Clerk’s Traffic division for available citation information, fines and payment options.
Traffic and court servicesThe Clerk handles marriage licensing and associated recording services. Review requirements before visiting.
Marriage and recorded recordsThe Clerk offers public and business e-Recording routes, subject to document quality, payment and recording requirements.
Official e-Recording instructionsThe Clerk maintains tax deed sale listings and foreclosure-related information. Research titles and sale requirements before bidding.
Foreclosures and tax deed resourcesThe Clerk serves as Clerk to the VAB. Assessment appeals are separate from recorded deeds and court case dockets.
Value Adjustment Board recordsReceive alerts about newly recorded deeds, liens, mortgages or other instruments matching registered monitoring criteria.
Official Records Risk AlertsHow to sign up for property-record Risk Alerts
- Open the official Official Records system.
- Choose Risk Alerts from its navigation menu.
- Enter your email address and follow the enrollment instructions.
- Verify your email using the link sent by the Clerk.
- Register the party names or records you want monitored.
- Review any alert against the actual newly recorded document.
- Contact the appropriate authority if a document appears suspicious.
Collier County Clerk of Court Address, Phone and Service Locations
Collier County Clerk of the Circuit Court & Comptroller
3315 Tamiami Trail East, Suite 102Naples, Florida 34112
Main telephone: 239-252-2646
Clerk: Crystal K. Kinzel
The Clerk’s Courts Department, recording, official records, marriage and other offices are located in different parts of the courthouse complex. Confirm the service counter before arriving.
Which courthouse department handles the task?
| Department | Published location | Useful contact |
|---|---|---|
| Civil Court | Courthouse Annex, 1st floor | 239-252-2646 |
| Criminal Court | Courthouse Annex, 1st floor | 239-252-2646 |
| Family Law | Courthouse Annex, 1st floor | 239-252-2646 |
| Official Records and Recording | Courthouse Annex, 2nd floor | 239-252-2646 |
| Marriage Licenses and Passports | Courthouse Annex, 2nd floor | 239-252-2646 |
| Tax Deeds | Courthouse Annex, 2nd floor | 239-252-2646 |
| Traffic / Criminal Services | Courthouse Annex, 1st floor | 239-207-3731 |
| Juvenile Records | Courthouse Annex, 4th floor | 239-252-2646; authorization required |
Selected satellite services
Several Clerk satellite counters provide convenient payment, recording, certified-copy, marriage and passport services. However, the services and hours are not identical.
Marco Island, FL 34145
Phone: 239-213-8213. Weekdays 8 AM–4:45 PM; lunch 1–2 PM. Some applications end at 4 PM.
Naples, FL 34109
Phone: 239-213-8213. Weekdays 9 AM–5:45 PM; lunch 1–2 PM. Passport and marriage applications end at 5 PM.
Everglades City, FL 34139
Phone: 239-252-1674. Weekdays 8 AM–4:30 PM; lunch noon–1 PM. Passport and marriage applications end at 4 PM.
Naples, FL 34104
Phone: 239-213-8213. Weekdays 8 AM–4:45 PM; lunch 1–2 PM. This location does not accept passport or marriage applications.
Check the Clerk’s current satellite-office directory, hours and services.
No Collier County Court or Official Record Found? Try These Fixes
| Problem | Possible reason | Next action |
|---|---|---|
| Name search shows no case | Wrong court category, name spelling or format. | Use ShowCase SoundEx, Starts With or the documented wildcard fields. |
| Record exists but image missing | Image may be unavailable online, confidential or awaiting processing. | Request the exact document through the Clerk. |
| Old deed doesn’t appear | Some legacy fields cover fewer years than the historical archive. | Try name or book/page references and request staff assistance. |
| Wrong property appears | Common party name or incomplete legal information. | Compare instrument, recording date, legal description and parcel data. |
| Case is confidential | Sealing or statutory access limits. | Use only an authorized access process. |
| Recent court payment not reflected | Processing or posting delay. | Retain your receipt and confirm with the Clerk. |
Collier County Clerk Official Links
All judicial case files, Official Records, records requests and certifications are controlled by the Collier County Clerk and applicable Florida law. This article is an independent guide, not an official government service.
Collier County FL Clerk of Court: 10 Records & Services FAQs
1. How do I search Collier County Florida court cases online?
Open the Collier County Clerk’s ShowCase court case portal. Choose Case Search and enter the case number, party name, business name, citation number or other supported criteria. Open the correct result, check the case details and review available docket entries.
2. Is Collier County online court case searching free?
Yes. The Clerk states there is no fee to view online court case information. A court record copy, certification, assisted search or paid transaction may have separate fees.
3. Can I search Collier County court records by a person’s name?
Yes. ShowCase supports searching by last name or business name, first name and other available filters. Exact, SoundEx and Starts With search modes help with name variations. Verify the case details before assuming that a matching name identifies the correct person.
4. How do I obtain a certified Collier County court record?
Use the Clerk’s Request a Document Filed in a Case page for an assisted copy request, or its E-Certify service for eligible electronic documents. Standard copies cost $1 per page and certification adds $2 per document. Confirm whether the receiving organization accepts electronic certification.
5. Where do I search Collier County deeds, mortgages and liens?
Use the Clerk’s Official/Land Records portal, not the ShowCase court case search. Search by name, business, instrument number, book/page or other supported recording details and confirm the actual recorded document before relying on it.
6. How far back do Collier County Official Records go online?
The Clerk reports that historical Official Records are now available online back to 1923. Older COR Public Access instructions describe narrower searchable periods for particular fields, including records after April 1, 1981 and expanded fields for images after September 1, 2003. Some older documents may require alternative searches or Clerk assistance.
7. Can I view Collier County divorce, probate and criminal records?
The Clerk’s court-search portal covers eligible civil, criminal, probate and traffic cases, along with available family-law information. Some documents require registration or authorized access. Sealed, confidential, juvenile, mental-health and certain guardianship records may not be publicly viewable.
8. What if a Collier County court document is not online?
Use the Clerk’s Request a Document Filed in a Case page. Provide the case number, parties, document name and date if known. Contact the correct Civil/Probate/Family or Criminal/Traffic records department and state whether a certified copy is required.
9. Where is the Collier County Clerk of Court located?
The Clerk’s main address is 3315 Tamiami Trail East, Suite 102, Naples, FL 34112, and the general phone number is 239-252-2646. The courthouse complex has separate counters for court divisions, recording, marriage and other services.
10. Does Collier County offer free property fraud alerts?
Yes. The Clerk offers a free Risk Alert Notification Service through its Official Records system. Users register an email address and selected monitoring criteria and receive notifications when new recorded documents match. The service does not prevent fraudulent recordings or replace a title examination.